Wikimedia Philippines/Administrative tasks: Difference between revisions
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This page is dedicated to monitor the '''status of the post-incorporation tasks''' of [[Wikimedia Philippines]] Inc. Tasks listed here are those that needed for the chapter to get off the ground. Plans for 2010-2011 and other to-dos will be posted on a separate page. |
This page is dedicated to monitor the '''status of the post-incorporation tasks''' of [[Wikimedia Philippines]] Inc. Tasks listed here are those that needed for the chapter to get off the ground. Plans for 2010-2011 and other to-dos will be posted on a separate page. |
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==Incorporation and general tasks== |
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==Tasks summary== |
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:{| class="wikitable sortable" |
:{| class="wikitable collapsible collapsed sortable" |
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!Tasks!! Assigned to !! Status !! Remarks |
!Tasks!! Assigned to !! Status !! Remarks |
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|- |
|- |
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|Membership Kit ||unassigned || <center>{{Not Done}} || |
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*'''Requirements: ''' |
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# [{{Not Done|PCNC & BIR Certification}}] Evidence of Tax Exempt status, non-profit organization registration status or any non-profit organization certificate issued by a local Regulatory Body. — This can be in the form of a copy of an approval letter from a local authority, or certificate of official registration documentation with registration number that can be verified via government website. |
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# [{{TakeNote|PCNC Website}}] Link to confirm the organization’s registration status online. Link to government official website to verity that the organization has Tax Exempt Status. |
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# [{{Done|BPI Statement}}] A voided check or '''bank statement for the account(s)''' registered on the PayPal account belongs to your organization. |
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# [{{Not Done|Secretary Certification}}] Letter of Authorization on official letterhead from the Charity/NPO, signed by an officer/director/trustee, to indicate the authorized person/s to manage all PayPal account related activities. The detailed requirements for the authorization letter are as follows: |
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## [{{TakeNote|Commercially printed letterhead}}] The letter needs to be printed on the organization's letterhead. The organization stamp (if available) should be added in the signature section. |
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## [{{TakeNote|Treasurer & Auditor}}] The named authorized person/s should be the main account holder/s and responsible for all PayPal account-related activities. |
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## [{{TakeNote|Secretary}}] The person signing the letter could be officeholder/bearer (e.g.Chairman, Secretary, Treasurer, Public Officer) and should be a different person than the nominated/authorized account holder/s. |
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## <s>If the account holder is the sole owner of business (no other directors), he may act as the one signing the letter. The stamp of company is requested on the signature section.</s> |
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## [{{TakeNote|donations@wikimedia.org.ph}}] Please state the authorized person is acting for and on behalf of the organization in handling all matters related to the management of its PayPal business account: Email Address. (Please include the specific email address of the managed PayPal account in the authorization letter) |
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## [{{Doing|Treasurer, Auditor, Secretary}}] Proof of Identification — Photo ID of the authorized person/s (normally the account holder) and the person authorizing the Letter of Authorization (normally the person who signed the document) are both required. Examples of acceptable Photo ID include: Driver’s License, Passport, and National Identity Cards. |
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|- |
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|Website development ||Butch || <center>{{Not Done}} || |
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# [ ] Request for web hosting from WMF |
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*to be endorsed by PCNC and appropriate government agency |
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# [ ] Website design |
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|- |
|- |
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|Fundraising Permit ||Josh |
|Fundraising Permit ||Josh || <center>{{Not Done}} || |
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*'''Requirements:''' |
*'''Requirements:''' |
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#[{{Done| }}] Letter addressed to DSWD Secretary signifying interest to conduct a National Fundraising Campaign |
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#[{{Not Done| }}] Duly accomplished application form signed by the head of the agency |
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#[{{Done| }}] Letter addressed to DSWD Secretary signifying interest to conduct a National Fund-Raising Campaign with duly accomplished application form. |
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#[{{Not Done| }}]Duly accomplished application form signed by the head of the agency |
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#[{{Done| }}] Certified true copy of the Certification of Registration from SEC including the Articles of Incorporation and By-laws or from other agencies where they are registered. |
#[{{Done| }}] Certified true copy of the Certification of Registration from SEC including the Articles of Incorporation and By-laws or from other agencies where they are registered. |
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#[{{Done| }}] List and profile of current governing board member of its equivalent in the corporation |
#[{{Done| }}] List and profile of current governing board member of its equivalent in the corporation |
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#<s>For those applying for renewal, a financial report of proceeds and list of beneficiaries certified by LGU Treasurer or Certified Public Accountant (CPA) is required.</s> |
#<s>For those applying for renewal, a financial report of proceeds and list of beneficiaries certified by LGU Treasurer or Certified Public Accountant (CPA) is required.</s> |
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|- |
|- |
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|BIR Certification as NGO ||unassigned || <center>{{Not Done}} || |
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*to be endorsed by PCNC and appropriate government agency |
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|- |
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|NCAA Accreditation as NGO ||Josh || <center>{{Not Done}} || |
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*Requirements: |
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|- |
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|Renewal of Virtual Office Lease ||Roel || <center>{{Done}} || |
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*Signed 1 year lease (2011-10-01/2012-10-01) with Benchmark Corporate Center on 2010-09-28. |
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*Documentary stamp tax paid (BIR Form 2000) on 2011-11-02. |
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|- |
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|Printing of 2010 Annual Report ||Roel ||<center>{{Done}}|| |
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*50 copies, to be distributed beginning 2012-01-07. Financial statements provided to Board members and Auditor. |
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|- |
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|Online activation of Bank Account || Roel ||<center>{{Doing}}|| |
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*On hold with BPI pending other requirements. |
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|- |
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|BIR Electronic Filing and Payment System || Roel ||<center>{{Done}}|| |
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*Set-up account on 2012-01-19. |
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|- |
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|Permit to Use Loose Leaf Books of Account (BIR Form 1900) || Roel ||<center>{{Done}}|| |
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*Obtained permit to use loose leaf books of accounts 2011-12-01. |
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|- |
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|Printing of official receipts ||Roel ||<center>{{Done}}|| |
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*20 Official Receipt booklets serial 0001-1000 received on 2011-10-22. |
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|- |
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|BIR Stamping of Books of Account || Roel ||<center>{{Done}}|| |
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*General ledger I stamped on 2011-09-20. |
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*General Ledger II, General Journal, Cash Disbursement Journal, Cash Receipts Journal stamped on 2011-11-02 |
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|- |
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|BIR Registration ||Roel ||<center>{{Done}} || |
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*Certificate of Registration issued on 2011-08-22. |
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*Paid Annual Registration fee (BIR Form 0605) |
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*Attended BIR seminar. |
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|- |
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|2011 Community Tax Certificate ||Roel ||<center>{{Done}} || |
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*Paid 2011-11-11. |
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|- |
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|Business (Mayor's) Permit, et al ||Roel || <center>{{Done}} || |
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*Obtained permits on 2011-06-17 |
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|- |
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|Barangay clearance||Roel ||<center>{{Done}} || |
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*Obtained on 2011-02-25 |
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|- |
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|2010 Community Tax Certificate ||Roel ||<center>{{Done}} || |
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*Paid 2011-11-11. |
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|- |
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|Virtual Office Lease ||Roel || <center>{{Done}} || |
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*Signed 1 year lease (2011-10-01/2012-10-01) with Benchmark Corporate Center on 2010-10-01. |
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*Resolution issued transferring principal office. |
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|- |
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|Opening of Bank Account ||Roel <br>Jojit <br>Josh ||<center>{{Done}} || |
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*Opened on 2010-08-17 at BPI Ayala-Paseo Branch |
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|- |
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|SEC Registration ||Jojit || <center>{{Done}} || |
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*Incorporated on 2010-04-12 |
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|} |
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===Philippine Council for NGO Certification=== |
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:{| class="wikitable collapsible collapsed sortable" |
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!Tasks!! Assigned to !! Status !! Remarks |
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|- |
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|PCNC Accreditation as NGO ||Roel || <center>{{Not Done}} || |
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*'''Requirements''' (less than 2 years in operation): |
*'''Requirements''' (less than 2 years in operation): |
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# [{{Not Done| }}] Application form |
# [{{Not Done| }}] Application form |
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Line 41: | Line 90: | ||
# [{{Done|2010 Annual Report}}] List of activities/accomplishments for the past year |
# [{{Done|2010 Annual Report}}] List of activities/accomplishments for the past year |
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# [{{Done| }}] Copy of SEC Registration and Articles of Incorporation and Bylaws with indication as "non-stock, non-profit" with explicit provisions on: |
# [{{Done| }}] Copy of SEC Registration and Articles of Incorporation and Bylaws with indication as "non-stock, non-profit" with explicit provisions on: |
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## [{{ |
## [{{Doing|For submission to SEC}}] distribution of assets upon dissolution (i.e. transfer of assets to another similar NGO) |
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## [{{ |
## [{{Done| }}] no part of the property or income shall inure to the benefit of any member, officer, organizer or any individual person |
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## [{{Done| }}] members of the Board DO NOT receive any compensation |
## [{{Done| }}] members of the Board DO NOT receive any compensation |
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## [{{ |
## [{{Done| }}] the level of administrative expenses do not exceed 30% of the total donations received and of total expenses for the taxable year |
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# [{{ |
# [{{Done|See [[Wikimedia Philippines/Resolutions/Proposed/Conflict of Interest Policy|Conflict of Interest Policy]]}}] Statement of Policy on Conflict of Interest signed by Board of Trustees Chairman/President and Corporate Secretary |
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# [{{Done| }}] List of current Board Members & Officers with contact addresses |
# [{{Done| }}] List of current Board Members & Officers with contact addresses |
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# <s>List of key members of the staff</s> |
# <s>List of key members of the staff</s> |
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# [{{Done| }}] BIR Certificate of Registration (BIR Form 2303) |
# [{{Done| }}] BIR Certificate of Registration (BIR Form 2303) |
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# [{{Done|NA}}] Certificate of accreditation (if accredited by any government agencies) |
# [{{Done|NA}}] Certificate of accreditation (if accredited by any government agencies) |
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# [{{Done| |
# [{{Done|Per the advice of the Wikimedia Foundation, the Chapter Agreement serves as a certificate of affiliation.}}] Certificate of Affiliation (if a members of an NGO network) |
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# [{{ |
# [{{Done| }}] Audited financial statements (received by the BIR) for the past year |
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# [{{ |
# [{{Done| }}] Copy of the Auditor's Certificate of Accreditation from the Board of Accountancy |
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# [{{ |
# [{{Doing|See [[Wikimedia Philippines/Reports/2012 Program Plan|2012 Program Plan]]}}] Affidavit of Modus Operandi showing the character & purpose of the organization, list of proposed projects/activities for the '''next two years'''; target funds and sources; and other facts deemed relevant to qualification as donee institution. |
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# [{{Not Done|For 2011 Rental}}] Photocopy of withholding tax remittances '''for the last six months''' (BIR Form 1601-E) |
# [{{Not Done|For 2011 Rental}}] Photocopy of withholding tax remittances '''for the last six months''' (BIR Form 1601-E) |
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# <s>Annual information return of Income Tax Withheld on Compensation, Expanded |
# <s>Annual information return of Income Tax Withheld on Compensation, Expanded Final Withholding Taxes (BIR Form 1604) with Alpha List of Employees</s> |
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# [{{ |
# [{{Done| }}] Annual Income Tax Return (BIR Form 1702), together with Account Information Form (BIR Form 1702 AIF) or Audited Financial Statements in the absence of the form 1702 AIF |
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# Photocopy of the first pages of Books of accounts registered with the BIR |
# Photocopy of the first pages of Books of accounts registered with the BIR |
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## [{{ |
## [{{Done| }}] General ledger |
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## [{{ |
## [{{Done| }}] General journal |
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## [{{ |
## [{{Done| }}] Cash receipts book |
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## [{{ |
## [{{Done| }}] Cash disbursement book |
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# [{{ |
# [{{Done| }}] Sample of Official receipts registered with and duly stamped by BIR |
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# [{{ |
# [{{Done| }}] BIR permit to computerize books of accounts/loose-leaf official receipts/ Cash register machines (if applicable) |
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# [{{Done| }} Exact location map |
# [{{Done| }}] Exact location map |
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*Requirements during Evaluation Visit |
*Requirements during Evaluation Visit |
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# Original documents |
# Original documents |
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## Updated books of accounts for the current and past |
## Updated books of accounts for the current and past |
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### [{{ |
### [{{Done| }}] Cash disbursement book |
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### [{{Done| }}] General ledger |
### [{{Done| }}] General ledger |
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### [{{ |
### [{{Done| }}] Cash receipts books |
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### [{{ |
### [{{Done| }}] Journal books |
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## [{{ |
## [{{Done| }}] BIR permit if accounting system is computerized (BIR Form 1900) |
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## [{{ |
## [{{Doing| }}] Latest audited financial statement (with external auditor's BOA accreditation number & SEC, BIR & PRC Registration numbers) |
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## [{{Doing|Waiting for approval}}] Financial policies/procedures |
## [{{Doing|Waiting for approval}}] Financial policies/procedures |
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## [{{Not Done| }}] Approved budget for the current year |
## [{{Not Done| }}] Approved budget for the current year |
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## [{{ |
## [{{Doing|See [[Wikimedia Philippines/Reports/2012 Program Plan|2012 Program Plan]]}}] 3 to 5 year program and Financial plan |
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## [{{ |
## [{{Doing|To be signed by recipients}}] Check disbursement vouchers |
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## [{{Not Done|Missing}}] Bank account document & signatories |
## [{{Not Done|Missing}}] Bank account document & signatories |
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## [{{Not Done|Incomplete}}] Minutes of Board meetings |
## [{{Not Done|Incomplete}}] Minutes of Board meetings |
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Line 87: | Line 136: | ||
## [{{Done| }}] SEC Registration & Articles of incorporation & bylaws |
## [{{Done| }}] SEC Registration & Articles of incorporation & bylaws |
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## other pertinent documents |
## other pertinent documents |
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|} |
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===Paypal=== |
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:{| class="wikitable collapsible collapsed sortable" |
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!Tasks!! Assigned to !! Status !! Remarks |
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|- |
|- |
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|PayPal account ||unassigned || <center>{{Not Done}} || |
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*'''Requirements: ''' |
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*Signed 1 year lease (2011-10-01/2012-10-01) with Benchmark Corporate Center on 2010-09-28. |
|||
# [{{Not Done|PCNC & BIR Certification}}] Evidence of Tax Exempt status, non-profit organization registration status or any non-profit organization certificate issued by a local Regulatory Body. — This can be in the form of a copy of an approval letter from a local authority, or certificate of official registration documentation with registration number that can be verified via government website. |
|||
# [{{TakeNote|PCNC Website}}] Link to confirm the organization’s registration status online. Link to government official website to verity that the organization has Tax Exempt Status. |
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# [{{Done|BPI Statement}}] A voided check or '''bank statement for the account(s)''' registered on the PayPal account belongs to your organization. |
|||
# [{{Not Done|Secretary Certification}}] Letter of Authorization on official letterhead from the Charity/NPO, signed by an officer/director/trustee, to indicate the authorized person/s to manage all PayPal account related activities. The detailed requirements for the authorization letter are as follows: |
|||
## [{{TakeNote|Commercially printed letterhead}}] The letter needs to be printed on the organization's letterhead. The organization stamp (if available) should be added in the signature section. |
|||
## [{{TakeNote|Treasurer & Auditor}}] The named authorized person/s should be the main account holder/s and responsible for all PayPal account-related activities. |
|||
## [{{TakeNote|Secretary}}] The person signing the letter could be officeholder/bearer (e.g.Chairman, Secretary, Treasurer, Public Officer) and should be a different person than the nominated/authorized account holder/s. |
|||
## <s>If the account holder is the sole owner of business (no other directors), he may act as the one signing the letter. The stamp of company is requested on the signature section.</s> |
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## [{{TakeNote|donations@wikimedia.org.ph}}] Please state the authorized person is acting for and on behalf of the organization in handling all matters related to the management of its PayPal business account: Email Address. (Please include the specific email address of the managed PayPal account in the authorization letter) |
|||
## [{{Doing|Treasurer, Auditor, Secretary}}] Proof of Identification — Photo ID of the authorized person/s (normally the account holder) and the person authorizing the Letter of Authorization (normally the person who signed the document) are both required. Examples of acceptable Photo ID include: Driver’s License, Passport, and National Identity Cards. |
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|} |
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==2011== |
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===Reportorial requirements and dues=== |
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:{| class="wikitable collapsible collapsed sortable" |
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!Government Agency!! Task !! Assigned to !! Reporting Period !! Deadline !! Status !!Remarks |
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|- |
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|Securities and Exchange Commission ||CMD Requirements for Corporate Monitoring|| Jojit <br>Roel <br>Eugene || 2010 ||2011-05-07/11 || {{Done}} || |
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Assessed for CMD. Will negotiate penalty assessment. |
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*'''Requirements:''' |
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#[{{Done| }}] Audited Financial Statements |
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#[{{Done| }}] General Information Sheet |
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#[{{Done| }}] Membership book |
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#[{{Done| }}] Copy of Certificate of Registration |
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|- |
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|rowspan="6"|Bureau of Internal Revenue ||rowspan="5"| 1601-E Monthly Remittance Return of Creditable Income Taxes Withheld ||rowspan="5"| Roel ||August ||2011-09-10 ||{{Done}} || |
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*BIR stamped and paid on 2011-11-11. |
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|- |
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|September ||2011-10-10 ||{{Done}}|| |
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*BIR stamped and paid on 2011-11-11. |
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|- |
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|October||2011-11-10 ||{{Done}}|| |
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*Withheld 5% rent |
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*Remitted withheld tax 2011-11-02. |
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*Issued BIR Form 2307 to lessor. |
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|- |
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|November||2011-12-10 || {{Done}} || |
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*Withheld 10% professional fees of CPAs. |
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*Remitted withheld tax 2011-11-11. |
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*Issued BIR Form 2307 to CPAs. |
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|- |
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|December||2012-01-10 || {{Done}}|| |
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*BIR stamped on 2012-01-04. |
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|- |
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|| 1702 Annual Income Tax Return || Roel || 2010||2011-04-15 ||{{Done}} || |
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*Submitted and paid on 2011-09-02. |
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*Amended Return with audited Financial Statements submitted on 2011-11-11. |
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|- |
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|rowspan="3"|Makati City Government ||rowspan="3"| Business Tax ||rowspan="3"| Roel ||Q2 ||NA ||rowspan="3"|{{Done}} ||rowspan="3"| |
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*Paid on 2011-06-03 together with Business Permit |
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|- |
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|Q3 ||2011-07-20 |
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* |
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|- |
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|Q4||2011-10-20 |
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* |
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|} |
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==2012== |
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===Reportorial requirements and dues=== |
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:{| class="wikitable collapsible collapsed sortable" |
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!Government Agency!! Task !! Assigned to !! Reporting Period !! Deadline !! Status !!Remarks |
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|- |
|- |
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|rowspan="3"|Securities and Exchange Commission ||Audited Financial Statements|| Roel || 2011 || [http://www.sec.gov.ph/circulars/cy,2011/sec%20memo%20no.%206,s2011.pdf 2012-05-07/11]|| {{Done}} || |
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|Printing of official receipts ||Roel Balingit||<center>{{Doing}}|| |
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*Submitted 2011-05-11. |
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{{TakeNote}} |
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*Obtained Authority to Print (BIR Form 1921) on 2011-09-21, added BIR recommendations in receipt design. |
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*Printing underway, once completed, first and last serial of receipt will be submitted to BIR for stamping. |
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*Must be completed 30 days from issuance of Authority to Print (BIR Form 1921). |
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|- |
|- |
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|| General Information Sheet || Lee||2012||2012-06-25 || {{Done}}|| |
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|Submission to SEC of 2010 Financial Statements || External Auditor ||<center>{{Doing}}|| |
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*Submitted 2011-06-25. |
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{{TakeNote}} |
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*Ready for submission. |
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*Requested to be put on hold pending clarification of certain PCNC requirements regarding auditor. |
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|- |
|- |
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|| Corporate Monitoring||Lee<br>Eugene|| 2012|| NA || {{Done}} || |
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|Permit to Use Loose Leaf Books of Account (BIR Form 1900) || Roel Balingit ||<center>{{Doing}}|| |
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*'''Requirements:''' |
*'''Requirements:''' |
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# [{{Done| |
# [{{Done| }}] SEC Received copy of FS |
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# [{{ |
# [{{Done| }}] SEC Received copy of GIS |
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# [{{Done| }}] |
# [{{Done| }}] Stamped page of Membership book |
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# [{{Done| }}] |
# [{{Done| }} ] Copies of Incorporation Certificate, AOI, Bylaws, |
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*Paid on 2012-10-25. Cleared for application of amended AOI & Bylaws |
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# [{{Done| }}] Copy of Annual Payment fee (BIR Form 0605) |
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# [{{Done| }}] Location map |
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# [{{Done| }}] Copy of Mayor's Permit |
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# [{{Doing| }}] Sample forms of Books of Account |
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# [{{Not Done| }}] Table of Contents |
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# [{{Done|Filled out}}] Delinquency verification report |
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|- |
|- |
||
| |
|rowspan="15"|Bureau of Internal Revenue ||Bound Loose-Leaf Books of Accounts || Roel<br>Bookkeeper || 2011||2012-01-15 ||{{Done}} || |
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*Advised by BIR to maintain manual books for 2011 and implement loose-leaf for FY 2012. |
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*General ledger stamped on 2011-09-20 |
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*Journal and other books to be stamped upon recommendation of external auditor |
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|- |
|- |
||
| |
|| 1702 Annual Income Tax Return & Financial Statements|| Jojit<br>Roel<br>Auditors (Int/Ext)|| 2011||2012-04-16 ||{{Done}} || |
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*Filed at BIR RDO 47 on 2012-04-12. |
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*Paid on 2011-09-02 |
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|- |
|- |
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|rowspan="12"| 1601-E Remittance Return of Creditable Income Taxes Withheld (Expanded) ||rowspan="12"| Treasurer||January ||2012-02-10 ||{{Done}} || |
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|BIR Registration ||Roel Balingit||<center>{{Done}} || |
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*Filed thru eFPS on 2012-02-01. |
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*Certificate of Registration issued on 2011-08-22. |
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*Paid Annual Registration fee (BIR Form 0605) |
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*Attended BIR seminar. |
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|- |
|- |
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|February ||2012-03-12 ||{{Done}} || |
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|2011 General Information Sheet submission to SEC ||Jojit Ballesteros||<center>{{Done}} || |
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* |
*Filed and paid thru AAB on 2012-03-12. |
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|- |
|- |
||
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|March||2012-04-10 ||{{Done}} || |
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*Filed thru eFPS on 2012-04-05. |
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|- |
|- |
||
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|April ||2012-05-10 ||{{Done}} || |
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* |
*Filed and paid thru AAB on 2012-06-01. |
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|- |
|- |
||
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|May ||2012-06-11 ||{{Done}} || |
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*Filed and paid thru AAB on 2012-06-01. |
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*Obtained on 2011-02-25 |
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|- |
|- |
||
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|June ||2012-07-10 ||{{Done}} || |
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*Filed thru eFPS on 2012-07-04. |
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*Signed 1 year lease (2011-10-01/2012-10-01) with Benchmark Corporate Center on 2010-10-01. |
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*Resolution issued transferring principal office. |
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|- |
|- |
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|July ||2012-08-10 ||{{Done}} || |
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|Opening of Bank Account ||Roel Balingit<br>Jojit Ballesteros<br>Josh Lim||<center>{{Done}} || |
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*Filed thru eFPS on 2012-08-02. |
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*Opened on 2010-08-17 at BPI Ayala-Paseo Branch |
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|- |
|- |
||
| |
|August ||2012-09-10 ||{{Done}} || |
||
* |
*Filed thru eFPS on 2012-09-05. |
||
|- |
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|September ||2012-10-10 ||{{Done}} || |
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*Filed thru eFPS on 2012-10-08. |
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|- |
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|October||2012-11-12 ||{{Done}} || |
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*Filed and paid thru AAB on 2012-11-05. |
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|- |
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|November ||2012-12-10 ||{{Done}} || |
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*Filed thru eFPS on 2012-12-10. |
|||
|- |
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|December ||2013-01-10 || {{Done}}|| |
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*Filed thru eFPS on 2013-01-12. |
|||
|- |
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| 1604-E Annual Information Return of Creditable Income Taxes Withheld (Expanded) || Treasurer||2011 ||2012-03-01 || {{Done}} || |
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*Filed thru eFPS on 2012-02-14. |
|||
|- |
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|rowspan="4"|Makati City Government ||rowspan="4"| Business Tax ||rowspan="4"| Admin||Q1 ||2012-01-20 ||rowspan="4"|{{Done}} || rowspan="4"|Paid on 2012-01-16. |
|||
|- |
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|Q2 ||2012-04-20 |
|||
|- |
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|Q3 ||2012-07-20 |
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* |
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|- |
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|Q4||2012-10-20 |
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* |
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|} |
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===Permits/registration renewals=== |
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:{| class="wikitable collapsible collapsed sortable" |
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!Issuing Agency!! Task !! Assigned to !! Reporting Period !! Deadline !! Status !!Remarks |
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|- |
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||Bureau of Internal Revenue || Annual Registration ||Roel ||2012 ||2012-01-31 ||{{Done}} || |
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*Paid on 2012-01-06 |
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|- |
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||Barangay San Lorenzo || Business Clearance || Admin||2012 ||2012-01-20 || {{Done}} || |
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*Accomplished on 2012-01-13. |
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|- |
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||Barangay San Lorenzo Business Association|| Annual Membership || Admin||2012 ||2012-01-20 || {{Done}} || |
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*Accomplished on 2012-01-13. |
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|- |
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|rowspan="2"|Makati City Government|| Mayor's Permit, et. al. ||rowspan="2"| Admin||rowspan="2"| 2012 ||rowspan="2"| 2012-01-20 ||{{Done}} || |
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*Accomplished on 2012-01-16. |
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|- |
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|| Community Tax Certificate || {{Done}}|| |
|||
*Accomplished on 2012-01-13. |
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|} |
|} |
||
Latest revision as of 02:37, 2 January 2013
This page is dedicated to monitor the status of the post-incorporation tasks of Wikimedia Philippines Inc. Tasks listed here are those that needed for the chapter to get off the ground. Plans for 2010-2011 and other to-dos will be posted on a separate page.
Incorporation and general tasks[edit]
Tasks Assigned to Status Remarks Membership Kit unassigned Not done Website development Butch Not done - [ ] Request for web hosting from WMF
- [ ] Website design
Fundraising Permit Josh Not done - Requirements:
- [ ] Letter addressed to DSWD Secretary signifying interest to conduct a National Fundraising Campaign
- [ Not done] Duly accomplished application form signed by the head of the agency
- [ ] Certified true copy of the Certification of Registration from SEC including the Articles of Incorporation and By-laws or from other agencies where they are registered.
- [ ] List and profile of current governing board member of its equivalent in the corporation
- [ Not done] Approved Board Resolution to conduct a nationwide fund campaign and a pledge of Governing Board that 30% of the total fund shall be spent for administrative expenses and 70% for the proposed project. In cases of voluntary contributions, not more than 10% of the total collection shall be spent for administrative expenses.
- [ Not done] Work and Financial Plan stating among others the target funds to be generated and its utilization
For those applying for renewal, a financial report of proceeds and list of beneficiaries certified by LGU Treasurer or Certified Public Accountant (CPA) is required.
BIR Certification as NGO unassigned Not done - to be endorsed by PCNC and appropriate government agency
NCAA Accreditation as NGO Josh Not done - Requirements:
Renewal of Virtual Office Lease Roel Done - Signed 1 year lease (2011-10-01/2012-10-01) with Benchmark Corporate Center on 2010-09-28.
- Documentary stamp tax paid (BIR Form 2000) on 2011-11-02.
Printing of 2010 Annual Report Roel Done - 50 copies, to be distributed beginning 2012-01-07. Financial statements provided to Board members and Auditor.
Online activation of Bank Account Roel Doing... - On hold with BPI pending other requirements.
BIR Electronic Filing and Payment System Roel Done - Set-up account on 2012-01-19.
Permit to Use Loose Leaf Books of Account (BIR Form 1900) Roel Done - Obtained permit to use loose leaf books of accounts 2011-12-01.
Printing of official receipts Roel Done - 20 Official Receipt booklets serial 0001-1000 received on 2011-10-22.
BIR Stamping of Books of Account Roel Done - General ledger I stamped on 2011-09-20.
- General Ledger II, General Journal, Cash Disbursement Journal, Cash Receipts Journal stamped on 2011-11-02
BIR Registration Roel Done - Certificate of Registration issued on 2011-08-22.
- Paid Annual Registration fee (BIR Form 0605)
- Attended BIR seminar.
2011 Community Tax Certificate Roel Done - Paid 2011-11-11.
Business (Mayor's) Permit, et al Roel Done - Obtained permits on 2011-06-17
Barangay clearance Roel Done - Obtained on 2011-02-25
2010 Community Tax Certificate Roel Done - Paid 2011-11-11.
Virtual Office Lease Roel Done - Signed 1 year lease (2011-10-01/2012-10-01) with Benchmark Corporate Center on 2010-10-01.
- Resolution issued transferring principal office.
Opening of Bank Account Roel
Jojit
JoshDone - Opened on 2010-08-17 at BPI Ayala-Paseo Branch
SEC Registration Jojit Done - Incorporated on 2010-04-12
Philippine Council for NGO Certification[edit]
Tasks Assigned to Status Remarks PCNC Accreditation as NGO Roel Not done - Requirements (less than 2 years in operation):
- [ Not done] Application form
- [ Not done] Letter of intent, application form with ₱1,000.00 downpayment
- [ Would come from PCNC] Four copies of accomplished survey forms sent by PCNC.
- [ ] Must be in operation for at least 1 year.
- [ To be commercially printed] Brochure (if any)
- [ ] Organizational chart
- [ 2010 Annual Report] List of activities/accomplishments for the past year
- [ ] Copy of SEC Registration and Articles of Incorporation and Bylaws with indication as "non-stock, non-profit" with explicit provisions on:
- [ For submission to SEC] distribution of assets upon dissolution (i.e. transfer of assets to another similar NGO)
- [ ] no part of the property or income shall inure to the benefit of any member, officer, organizer or any individual person
- [ ] members of the Board DO NOT receive any compensation
- [ ] the level of administrative expenses do not exceed 30% of the total donations received and of total expenses for the taxable year
- [ See Conflict of Interest Policy] Statement of Policy on Conflict of Interest signed by Board of Trustees Chairman/President and Corporate Secretary
- [ ] List of current Board Members & Officers with contact addresses
List of key members of the staff- [ ] BIR Certificate of Registration (BIR Form 2303)
- [ NA] Certificate of accreditation (if accredited by any government agencies)
- [ Per the advice of the Wikimedia Foundation, the Chapter Agreement serves as a certificate of affiliation.] Certificate of Affiliation (if a members of an NGO network)
- [ ] Audited financial statements (received by the BIR) for the past year
- [ ] Copy of the Auditor's Certificate of Accreditation from the Board of Accountancy
- [ See 2012 Program Plan] Affidavit of Modus Operandi showing the character & purpose of the organization, list of proposed projects/activities for the next two years; target funds and sources; and other facts deemed relevant to qualification as donee institution.
- [ For 2011 Rental] Photocopy of withholding tax remittances for the last six months (BIR Form 1601-E)
Annual information return of Income Tax Withheld on Compensation, Expanded Final Withholding Taxes (BIR Form 1604) with Alpha List of Employees- [ ] Annual Income Tax Return (BIR Form 1702), together with Account Information Form (BIR Form 1702 AIF) or Audited Financial Statements in the absence of the form 1702 AIF
- Photocopy of the first pages of Books of accounts registered with the BIR
- [ ] General ledger
- [ ] General journal
- [ ] Cash receipts book
- [ ] Cash disbursement book
- [ ] Sample of Official receipts registered with and duly stamped by BIR
- [ ] BIR permit to computerize books of accounts/loose-leaf official receipts/ Cash register machines (if applicable)
- [ ] Exact location map
- Requirements during Evaluation Visit
- Original documents
- Updated books of accounts for the current and past
- [ ] Cash disbursement book
- [ ] General ledger
- [ ] Cash receipts books
- [ ] Journal books
- [ ] BIR permit if accounting system is computerized (BIR Form 1900)
- [ Doing...] Latest audited financial statement (with external auditor's BOA accreditation number & SEC, BIR & PRC Registration numbers)
- [ Waiting for approval] Financial policies/procedures
- [ Not done] Approved budget for the current year
- [ See 2012 Program Plan] 3 to 5 year program and Financial plan
- [ To be signed by recipients] Check disbursement vouchers
- [ Missing] Bank account document & signatories
- [ Incomplete] Minutes of Board meetings
Minutes of staff meetings- [ ] Board resolutions
- [ NA] MOA with partner agencies, if any
- [ Code of Internal Procedures, et al] Administrative policies
- [ Not done] Program operations manual
- [ ] SEC Registration & Articles of incorporation & bylaws
- other pertinent documents
- Updated books of accounts for the current and past
Paypal[edit]
2011[edit]
Reportorial requirements and dues[edit]
Government Agency Task Assigned to Reporting Period Deadline Status Remarks Securities and Exchange Commission CMD Requirements for Corporate Monitoring Jojit
Roel
Eugene2010 2011-05-07/11 Done Assessed for CMD. Will negotiate penalty assessment.
- Requirements:
- [ ] Audited Financial Statements
- [ ] General Information Sheet
- [ ] Membership book
- [ ] Copy of Certificate of Registration
Bureau of Internal Revenue 1601-E Monthly Remittance Return of Creditable Income Taxes Withheld Roel August 2011-09-10 Done - BIR stamped and paid on 2011-11-11.
September 2011-10-10 Done - BIR stamped and paid on 2011-11-11.
October 2011-11-10 Done - Withheld 5% rent
- Remitted withheld tax 2011-11-02.
- Issued BIR Form 2307 to lessor.
November 2011-12-10 Done - Withheld 10% professional fees of CPAs.
- Remitted withheld tax 2011-11-11.
- Issued BIR Form 2307 to CPAs.
December 2012-01-10 Done - BIR stamped on 2012-01-04.
1702 Annual Income Tax Return Roel 2010 2011-04-15 Done - Submitted and paid on 2011-09-02.
- Amended Return with audited Financial Statements submitted on 2011-11-11.
Makati City Government Business Tax Roel Q2 NA Done - Paid on 2011-06-03 together with Business Permit
Q3 2011-07-20 Q4 2011-10-20
2012[edit]
Reportorial requirements and dues[edit]
Government Agency Task Assigned to Reporting Period Deadline Status Remarks Securities and Exchange Commission Audited Financial Statements Roel 2011 2012-05-07/11 Done - Submitted 2011-05-11.
General Information Sheet Lee 2012 2012-06-25 Done - Submitted 2011-06-25.
Corporate Monitoring Lee
Eugene2012 NA Done - Requirements:
- [ ] SEC Received copy of FS
- [ ] SEC Received copy of GIS
- [ ] Stamped page of Membership book
- [ ] Copies of Incorporation Certificate, AOI, Bylaws,
- Paid on 2012-10-25. Cleared for application of amended AOI & Bylaws
Bureau of Internal Revenue Bound Loose-Leaf Books of Accounts Roel
Bookkeeper2011 2012-01-15 Done - Advised by BIR to maintain manual books for 2011 and implement loose-leaf for FY 2012.
1702 Annual Income Tax Return & Financial Statements Jojit
Roel
Auditors (Int/Ext)2011 2012-04-16 Done - Filed at BIR RDO 47 on 2012-04-12.
1601-E Remittance Return of Creditable Income Taxes Withheld (Expanded) Treasurer January 2012-02-10 Done - Filed thru eFPS on 2012-02-01.
February 2012-03-12 Done - Filed and paid thru AAB on 2012-03-12.
March 2012-04-10 Done - Filed thru eFPS on 2012-04-05.
April 2012-05-10 Done - Filed and paid thru AAB on 2012-06-01.
May 2012-06-11 Done - Filed and paid thru AAB on 2012-06-01.
June 2012-07-10 Done - Filed thru eFPS on 2012-07-04.
July 2012-08-10 Done - Filed thru eFPS on 2012-08-02.
August 2012-09-10 Done - Filed thru eFPS on 2012-09-05.
September 2012-10-10 Done - Filed thru eFPS on 2012-10-08.
October 2012-11-12 Done - Filed and paid thru AAB on 2012-11-05.
November 2012-12-10 Done - Filed thru eFPS on 2012-12-10.
December 2013-01-10 Done - Filed thru eFPS on 2013-01-12.
1604-E Annual Information Return of Creditable Income Taxes Withheld (Expanded) Treasurer 2011 2012-03-01 Done - Filed thru eFPS on 2012-02-14.
Makati City Government Business Tax Admin Q1 2012-01-20 Done Paid on 2012-01-16. Q2 2012-04-20 Q3 2012-07-20 Q4 2012-10-20
Permits/registration renewals[edit]
Issuing Agency Task Assigned to Reporting Period Deadline Status Remarks Bureau of Internal Revenue Annual Registration Roel 2012 2012-01-31 Done - Paid on 2012-01-06
Barangay San Lorenzo Business Clearance Admin 2012 2012-01-20 Done - Accomplished on 2012-01-13.
Barangay San Lorenzo Business Association Annual Membership Admin 2012 2012-01-20 Done - Accomplished on 2012-01-13.
Makati City Government Mayor's Permit, et. al. Admin 2012 2012-01-20 Done - Accomplished on 2012-01-16.
Community Tax Certificate Done - Accomplished on 2012-01-13.