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Revision as of 05:03, 26 February 2013
Individual Engagement Grants
« Welcome, committee members! New committee candidates are welcome to apply through March 25. »
« Please share early feedback on new drafts and ideas during open call. »
+
round 2 2015 schedule
Proposals accepted: 31 August–29 September
Committee members finalized: 30 September
Community comment requested: 30 September–19 October
Committee review: 20 October – 2 November
Grantees announced: 4 December
2015Grants disbursed: December 2015 – January 2016
The committee and WMF staff work in partnership to ensure that the best proposals are selected for Individual Engagement Grants. These are our commitments to each other.
Primary:
- Provide feedback on the talk page of grant proposals in all 3 stages: ideas, drafts, and final submissions.
- Evaluate finalized proposals: Review finalized proposals and community input, and score proposals according to rubric determined by selection criteria.
- Recommend proposals for funding: Recommend a shortlist of proposals for funding based on the available budget and projects.
Secondary:
- Help recruit new proposals and ideas, and spread the word about IEG and committee openings during open call periods.
- Make recommendations to WMF about grantmaking practices and help improve the IEG program and committee process.
- Become a project mentor. If you’ve become familiar with a project and we’ve funded it, following its progress to completion is a great way to stay involved between open call periods. Read reports, highlight results, check-in with grantees from time-to-time about what they’re producing, help troubleshoot or connect them to others if needed, etc.
- Provide feedback on the talk page of grant proposals in all 3 stages, with a particular focus on eligibility.
- Filter out ineligible or incomplete proposals, communicating with applicants on the talk page.
- Nudge proposals to move from draft to proposed status.
- Fix proposals formatting, infoboxes, etc to ensure committee has easy access to a clean list of proposals with all info needed for completing review.
- Prepare scoring rubric and other tools to assist with committee review.
- Facilitate committee review process as needed.
- Help communicate committee recommendations outward as needed.
- Due diligence on recommended grantees and final approval and disbursement of funds.
Reviewing and recommending proposals is the primary mandate of the committee. Here is information about how the process works, tools and instructions we use to accomplish this work, and so forth.
What | Who | Where | When |
Feedback on ideas and drafts | Committee, Staff | Idea/Proposal talk page | March 14-April 12, 2016
(IdeaLab Campaign launches February 24--committee engagement encouraged) |
Working groups formed | Committee | Workroom | 20 April |
Eligibility status confirmation | Staff | Proposal page + talk page | 13 Apr-18 Apr |
Comments period | Community, Committee | Proposal page + talk page | 13 Apr until 2 May |
Scoring | Committee (working groups) | IEG review tool + IEG wiki | 3 May until 16 May |
Aggregate scores and publish feedback | Committee (working groups) | IEG review tool + IEG wiki + proposal talk pages | by 23 May |
Due diligence | Staff | Email + Skype interviews with shortlist grantees | 17 May until 3 Jun |
Finalize recommendations and approvals | Committee, Staff | IEG wiki, Skype call, mailing list | 4 Jun until 15 June |
Grantees announced | Staff, Committee | Talk pages + blog post + IEG page announcements + mailing list | 17 Jun |
- Check for new ideas and drafts submitted to the IdeaLab, and for complete proposals on the IEG mainpage.
- Give feedback and ask clarifying questions to help improve proposals and projects for which funding is sought. It would be rare for a submission to be absolutely perfect from the start. Some may need tweaking to become really good actionable project plans, and we can help nudge them in the right direction.
- Encourage good ideas to move to status=PROPOSED before the deadline for each round.
- Ensure that sufficient information is provided and that goals and estimates are realistic and well-defined. If scope or budgets need to be adjusted up or down, the appropriate time to request this is before a project is recommended for a grant.
- Check on the community discussion around each proposal. Make sure community notification happened. If not, suggest or help grantees to do so.
Visit Workroom Review for detailed instructions, a complete scoring rubric and other information needed to complete the formal review.
The committee communicates using a variety of channels, including:
- Proposal talk pages
- This meta Workroom and the Workroom talk page
- iegcomlists.wikimedia.org (currently private)
- an IRC channel, if the members choose to set one up
- Skype or Google Hangout may also be considered if voice becomes necessary for reaching consensus
The committee handles conflicts of interest from active members who submit proposals as follows:
- Members may continue to serve on the committee during a round in which they have submitted a proposal by continuing to participate in public discussions and other on-wiki activities.
- Members who have submitted a proposal will recuse themselves from formal review of all proposals during that round.
- Recusal includes abstaining from scoring and formally recommending proposals, and removal from the committee mailing list and any other private channels or documents in use throughout the formal review period.
Individual Engagement Grants: Sign up for Grant News!
Main page • Committee • Questions • IdeaLab • Program rules • Contact us+
- ↑ Submitted proposals may be improved during this period based on feedback.