Grants talk:PEG/WM IT/Wikimedia Conference 2013

Amounts

Dear, thank you for your grant application. Given that this is a "traditional" meeting I don't see the problem with his. However, I have some questions about budget.

• You asked for 25 scholarships for travel. Is that enough? Did you asked WM DE how much requests they had?
• Lodging expenses 50€/night. Have you already decided where participants will be accommodated? If yes, is this price with group discounts or it is regular.
• Conference venue + catering is about 59.000. I'm interesting to know how much is for venue and how much for cataring?
• facilitators, visual documentation and staff cost more than 25.000. How much staff you (will) have, and how much money each of facilitators will get.

Thanks in advance.--MikyM (talk) 14:29, 22 January 2013 (UTC)

Linking to Wikimedia Conference 2013, and congrats for the millionth article on it.wp! ✒ Bennylin 14:46, 22 January 2013 (UTC)

Hi MikiM,

1. Yes, we asked WMDE and they sent us the list of the chapters supported last year
2. We have already blocked 100 beds at the hostel with a group discount price and we are looking for cheap (but nice) accommodation
3. We hired a project manager and we estimated 10000 euros for 2 facilitators

--Gsepe (WMI) (talk) 18:14, 22 January 2013 (UTC)

Regarding venue + catering, we can't divide the two costs since it's an all inclusive offer: 70€+taxes per person per day for venue, lunch and coffee station.

--Frieda (talk) 20:28, 22 January 2013 (UTC)

Last year, WMDE supported 2 representatives from 24 chapters with travel costs, ~38.000 Euros in total. I'd be happy to provide more budget data, if needed. --Nicole Ebber (WMDE) (talk) 10:29, 24 January 2013 (UTC)

Proceedings

Ni! Ciao, =D

I think this move from Germany to Italy should be seen as a good opportunity to develop a more inclusive dynamics for collaboration during the event. The following questions are not comprehensive, but try to address this opportunity.

• How are you going to use the conference to raise awareness of the international general contributor population to the organizational side of the movement?

• What is the plan to improve online participation in the meeting? For example, will there be real time broadcasting of discussions and publishing of documentation during the event?

• What is the plan to improve the chapter's presentations during the event, so they resemble less a salesperson's speech and become a more honest sharing of experiences among peers with enough time, and thus information flow, to allow for constructive criticism?

• What are the criteria for scholarship? For example, what about demanding the publication of an informative chapter/community report, previous to the event, in order to receive a scholarship or, for larger chapters, even to participate in the event?

• What measures will you take to make sure the discussion topics are not driven by an agenda set by programs and issues of numerically and financially stronger chapters? In other words, what will the event dynamics be? You mention paid facilitators, what facilitation methodology will they apply?

• You say that "a successful Conference would help and smooth collaboration, communication and coordination between Chapters, Thematic organisations, User groups, Board and WMF staff". Are thematic organizations and user groups going to be welcome to the conference? Are there scholarships allocated to these groups?

• There are two kinds of issues discussed during WMCon: collaboration in programs and competition for resources. How much of the time will be dedicated to discuss competition for resources, such as chapter financing and trademark issues? How transparent will those discussions be? Historically it's been an ugly business, but with the creation of the FDC I'd expect this to be moved to other spaces and not waste so much time of WMCon.

All these have been issues of the conference, they are complex, but this coming through the GAC seems like a nice chance to clear them up a little bit.

Felicità, e ringrazio moltissimo per ospitare questo evento!

--Solstag (talk) 01:00, 24 January 2013 (UTC)

WMDE contribution

Since it changes the amount request by much, when we will know if WMDE will support the conference with the 50K € or not? Béria Lima ^msg 02:38, 24 January 2013 (UTC)

Scholarships

Would the 2013 Wikimedia Conference provide two scholarships (as practiced) for every chapter, which do not have financial ability to send representatives at its own expense? -- Namayan (talk) 04:16, 24 January 2013 (UTC)